How to add authorities

Adding various types of authorities to your organization or personnel

Authorities are essentially documents which confer a certain permission or ability on the holder. Operator's certificates, Remote pilot licences and RPA registrations are all examples of an authority. You can read more about authorities here.

FlyFreely allows you to easily maintain records of your authorities and attach workflows to each individually (for example, an authority allowing night operations can have it's own set of mission checklists). Individuals can also have authorities (eg radio certificate, pilot licence etc) and these will be covered further down the page.

Organisational Authorities

(For Organisation Administrators)

From the FlyFreely dashboard, select Organisation Admin from the top menu.

Select Authorities from the left-hand menu. If your organisation operates across multiple jurisdictions, make sure you have the correct one selected, as this determines which authorities are available. For more information on Jurisdictions, click here.

This window lists the available authorities, based on your jurisdiction (note that these are only the authorities that can apply at an organisational level. Personal authorities will be covered later). In the above example the organisation already has an RPA Operators Certificate (ReOC), as well as a shared ReOC authority from FlyFreely Australia. We will cover shared authorities later on.

To add an additional authority (for example, an approval for night operations), simply click the relevant button and fill in the requested information. Where relevant, you will also be able to upload documentary evidence for the authority (for example, a copy of the instrument which grants your night operation privileges).

Once saved, the new authority will show up in the list.

Underneath the authority name, there are several buttons (these will differ depending on the authority type). In this instance, the following buttons are displayed:

  • Edit - This allows you to change the date/s, reference number and other information relating to the authority (for example, to change an incorrect entry).
  • Authority Workflow - Certain authorities can have specific workflows associated with them. For example, when operating under a night approval, your mission workflow might include steps to check RPA onboard lights, ensure a sufficiently lit landing area etc).
  • Remote Pilot Register - Some authorities will have an associated pilot register. In this example, you might use the register to keep track of pilots who've had the relevant training for night operations.
  • RPA Register- Similar to the Remote Pilot Register, the RPA Register allows you to track which RPAs can be used under the authority. For example - RPAs that can be fitted with lights, or are compatible with other night regulations.
  • Delete -  Removes the authority from the list. This will also delete any register/s associated with the authority.

Personal Authorities

(For Individuals)

These are authority documents which grant permissions to an individual. The most obvious example is the Remote Pilots License or certificate, but personal authorities can also include internal licenses, inductions and any other documents you want to record against an individual.

To upload a personal authority, log into FlyFreely and select Profile from the menu in the top right of the dashboard.  Click Authorities and select the relevant jurisdiction to see the available authorities.

Simply click the Add button below the authority you wish to upload. Depending on the details of that particular document, you'll be prompted to enter start/finish dates, reference number etc. Click Save to save your document.

Note: If you can't find the authority type you're looking for (for example, an industry-specific license), please contact us at and we'll be happy to add it for you.

For more information on Authorities, click here.