Set up your user profile in FlyFreely, including basic info, licenses and flight history.
Every FlyFreely user has a personal user profile. Your profile contains basic information such as phone number and address, as well as any authorities you hold. This is also where you can find your personal flight log.
This article will cover the following:
User Profile
To view or edit your profile, select 'Profile' from the top menu.
Your Details
The first 3 sections is 'Your Details'. The top part of this section contains your basic contact information. You can edit any of this information by clicking 'Update Personal Details' with the exception of the 'Date of Birth', this cannot be edited and will be removed in the future as it does not attribute to anything in the app.
Optionally, you can enter your address by clicking on the + sign next to Address.
ASA Details (Australia only)
Entering your ASA details (AirServices Australia) allows you to access NOTAMs directly from the mission planning screen. If you don't already have an ASA login, you'll need to sign up via the NAIPS website.
Once you have an account, click on 'Setup ASA Details' and input your username and password into your FlyFreely profile.
Privacy
The privacy section shows you what organisations you are a member of. Selecting an organisation as your 'default organisation' will automatically open that organisation each time you log in to the platform.
You can change organisation using the dropdown selection under the company logo on the FlyFreely dashboard.
You can also select which organisations can manage your profile. This includes being able to add authorities (for example, company-specific inductions or other training conducted through the organisation). If checked, administrators for the organisation will also be able to edit your profile information, upload authorities etc.
Authorities
(back to top)
The authorities section is where you can view, edit and add relevant licenses and other authorities to your profile. For more information on adding authorities, click here.
Note: Your authorities are visible to relevant members of any organisations you're part of. Flight logs and personal authorities can be viewed by organisation administrators and the Chief Remote Pilot, and Remote Pilots with the 'Pilot Crew Planner' role enabled can also view authorities.
Flight History & Log Book
This section contains a record of any flights you've completed on the FlyFreely platform, and any manual entries you make. If you fly for multiple organisations (or a combination of commercial organisations and personal flying), they will all be included here in your flight history, creating a digital logbook. You can generate a printable copy of your flight log by clicking the 'Reports' button and selecting 'Remote Pilot Log'.
If you wish to add flights manually (for example - flights undertaken prior to using the FlyFreely platform, or recreational flying that wasn't logged through the system) you can do so by clicking the + button above the list.
You can either enter your flights individually or together (where multiple flights have been conducted at the same time / place). There are several fields to fill out:
- RPA Model - Select the model of RPA used for this flight/s.
- RPA Type - This field is auto-populated based on your RPA Model selection.
- MTOW - This field is auto-populated based on your RPA Model selection.
- Line of Sight - Most flights will be VLOS unless special permission was obtained to operate under EVLOS or BVLOS conditions.
- Location name - Enter the place that your flight/s took place.
- Date - The date of the flight/s.
- Time of Day - Specify whether the flight/s were conducted during day or night time.
- Number of Flights - If your mission consisted of multiple flights, you can specify how many here.
- Duration - Total cumulative time for this mission (eg if you made two 10-minute flights, this will be 20m)
- Real or Simulated - Specify whether the flight/s were real or simulated.
Once you filled in all fields, click the 'Save' button to save your flight/s. This will add the flight/s to the flight log and update the totals at the top of the Flight History.
Bulk Upload Flight History
You can also bulk upload your flight history if you wish. To do this, you will need to download and complete the template.
1. Click Bulk Upload.
2. Click 'download a template', this will download a csv template.
3. Complete the csv file.
4. Once your csv file is ready to upload, click 'Select File' to select your file and click 'Open'. This will display the file selected. Check the details in the upload screen.
If highlighted (red or yellow) there is an issue with the data, you can click on the warning icon to review the issue. To edit: click on the data, make the change then click the 'tick' icon to complete the change.
5. Once you are ready to import, you have the option to select all rows or individual rows to import as indicated by the arrows, then click 'Import'.
The bulk import is complete.
Flight History Summary
There may be cases where you want your total flight hours recorded in the platform, but don't need (or don't have access to) the full details of your historical flights. In this case you can summarise your flight history by combining it into one or a small number of flights.
In the below example, the pilot enters 17+ hours of flight time as a single sub 2kg multirotor flight.
Notifications
The notifications section allows you to control which notifications you receive through the app and via email. To turn specific notifications on/off, use the toggle switches.
